Privacy Policy

1. Who we are

easywaytoaccounting Ltd ("we", "us", "our") operates the website ewa.tax and the .EWA application. We are a company registered in England and Wales.

We are the data controller for the personal data described in this policy, as defined under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Data protection contact Email: hello@ewa.tax
ICO registration: registration in progress.

2. What data we collect

When you sign up to the .EWA waitlist or early access programme, we collect three things, and each one has a clear purpose:

First and last name

To identify you and personalise the emails we send.

Consent · Art. 6(1)(a)

Email address

To send your activation code and let you know when the app is ready.

Consent · Art. 6(1)(a)

Business type

To tailor the service to your situation when you join.

Consent · Art. 6(1)(a)

We do not collect payment information, IP addresses, device fingerprints, or browsing behaviour. We do not use cookies for tracking, and we do not use analytics tools.

3. How we use your data

Your data is used strictly to run the early access programme:

To generate and send you a unique early access activation code.
To notify our team internally that a new signup has come in.
To contact you when the .EWA service is ready for you.
To prepare your account for the service when the app launches.

We will never use your data for marketing to third parties, profiling, automated decision-making, or any purpose beyond operating the .EWA service.

4. How we store and protect your data

Your data is stored in a Google Workspace environment hosted on Google's infrastructure within the European Economic Area (EEA) and United Kingdom. Access is restricted to a maximum of three authorised .EWA team members.

Access to all stored data is restricted by Google account authentication.
The data store is not publicly shared or indexed.
Google Workspace provides encryption in transit (TLS) and at rest (AES-256) at the platform level.
No data is sold, rented, licensed, or otherwise disclosed to any external party.
Activation codes are generated independently, never derived from your personal data.

5. Who we share your data with

We do not share your personal data with any third party. The only external service involved in processing your data is Google (Google Sheets and Gmail), which acts as our data processor.

We do not use analytics platforms, advertising networks, CRM tools, or any other third-party services that process your personal data.

6. How long we keep your data

We retain your waitlist data until the .EWA application launches and your account is either activated or you choose not to proceed.

If you activate your account, your data transfers into the live service under an updated privacy policy. If you do not activate, your waitlist data is deleted within 90 days of the service launch date. You may request deletion at any time (see Section 7).

7. Your rights under UK GDPR

Right of access

Request a copy of all personal data we hold about you.

Right to rectification

Ask us to correct any inaccurate data.

Right to erasure

Ask us to delete your data entirely, within 30 days.

Right to restrict processing

Ask us to pause processing while a concern is resolved.

Right to data portability

Request your data in a structured, commonly used format.

Right to withdraw consent

Withdraw at any time, without affecting prior processing.

Right to object

Object to any processing you believe is unlawful.

Right to lodge a complaint

Complain to the ICO if you believe your rights have been infringed.

To exercise any right, email hello@ewa.tax. We respond within 30 days, free of charge.

Information Commissioner's Office Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
ico.org.uk · 0303 123 1113

8. Children

The .EWA service is for people aged 18 and over. We do not knowingly collect personal data from anyone under 18. If we become aware that data has been collected from a minor, we will delete it immediately.

9. Local storage

When you submit the signup form, a copy of your form data may be stored in your browser's local storage for your convenience. This data stays on your device only, and is not transmitted to us beyond the initial submission. You can clear it at any time via your browser settings.

10. Changes to this policy

We may update this policy from time to time. Material changes will be communicated via email. The "Last updated" date at the top always reflects the current version.

11. Contact us

Questions about your data, or anything in this policy? We read every message.

easywaytoaccounting Ltd Email: hello@ewa.tax